Setting Up Simply Accounting

1. Open Simply Accounting.
2. Select Create a New Company, and then click OK.
3. Do not convert your QuickBooks company into Simply Accounting. Click Next to continue.
4. Enter all company details, and then click Next.
5. Enter the Company's Fiscal Year, then click Next. (Note: If this information is not available, consult your accountant.)
6. For the list of Accounts, select the check box for Let me build the list of accounts after company is created. We will transfer the accounts from RepairCenter. Click Next.
7. Click Yes to confirm that you will create your own accounts.
8. For Industry type, select Service, and then click Next to continue.
9. Name and Location: You are prompted to enter the company file name and its location.
10. Click Next, and then click Finish.

• When the process is finished and you see a "Congratulations" message, click Close.
• Simply Accounting will launch automatically.
• Ensure that your program and tax tables are updated (refer to the Simply Accounting Help menu for additional support).

1. Create an additional user. This is to allow you to transfer from RepairCenter to Simply Accounting while having Simply Accounting open.
2. Click Setup, then select Set Up Users.
3. Highlight sysadmin User, and then click Modify Users (icon) on the right side of the dialog box.
4. The Modify User dialog box appears. You must enter a password for the sysadmin user, and then click OK. Note: Passwords will be hidden.
5. Notice now that Add User is accessible. Click Add User.
6. Create a user with a Username of rc and a password of rc. Note: The password can be whatever you like, but be sure to enter the same credentials in the RepairCenter/Simply interface webconfig file.
7. Under Rights With Third-Party Products, select Read/Write access.
8. Give this user full rights, or select the rights you wish to give. (Remember that turning off certain rights may cause the interface not to function properly.) Click OK.

1. If Simply Accounting is open, check that it is in Multi-User mode. If it is not, on the File menu, select Switch to Multi-user mode.
2. Click OK to close all Simply Accounting windows, and then minimize the Simply Accounting window.
3. In RepairCenter, log in as a user with administrative rights.
4. Click More, then click Configuration.
5. Click the Accounting tab and then Profit Centers.
6. Right-click anywhere on the Accounts list. From the drop-down menu, select Remove the .0XX from all Account Numbers.
7. Click Send Accounts to send and create these accounts in Simply Accounting.
8. Once the accounts are sent, open Simply Accounting and verify that the accounts were created:
   • Click the Company icon in the left panel, then click Chart of Accounts under Accountants' Tasks.
9. The Chart of Accounts list appears. Verify that the accounts were sent over correctly from RepairCenter.

After the Chart of Accounts is created, you must set up Heading and Total accounts in Simply Accounting.

1. On the Accounts tab, you will notice the account Headers are in bold type. You must create a heading and total accounts for each of the Headers: Asset, Liabilities, Equity, Revenue, and Expenses.
2. Highlight an account under the Header and click the Create icon. The Create Account dialog box appears.
3. If the accounts are within the following ranges, create the accounts accordingly:

• 1000 through 1999
• 2000 through 2999
• 3000 through 3999
• 4000 through 4999
• 5000 through 5999

4. Using Asset as an example:

1. In the Create Account dialog box, enter the Account number 1000 and the name "Asset."
2. For Type, select Group Heading.
3. Click Create Another.
4. Enter the Account number 1000 and the name "Total Asset."
5. For Type, select Group Total.
6. Click Save and Close.

Header and Total accounts must be created for all account categories: Asset, Liabilities, Equity, Revenue, and Expenses. Use the following:

• Header Account Numbers: 1000, 2000, 3000, 4000, and 5000.
• Total Account Numbers: 1999, 2999, 3999, 4999, and 5999.

Subgroup Total Accounts

Using the steps outlined above, create Subgroup Total Accounts for the following account categories:

• Account #1998, Subgroup Total Assets
• Account #2998, Subgroup Total Liabilities
• Account #4998, Subgroup Total Revenue
• Account #5998,  Subgroup Total Expenses
• Note there is no Subgroup Total account for the Equity category, because there are no sub accounts.

When Header/Total accounts are created, create an undeposited funds account under Assets. Make sure to change the Account Class for the undeposited funds account to Cash.

1. Make sure you are in Single User mode.
2. On the Setup menu, click Settings. The Settings dialog box appears.
3. Position your cursor on the first available tax line. In the first column, enter GST.
4. Tab to the column labeled Acct to track tax paid on expenses. Click the magnifying glass icon. The Select Account dialog box appears.
5. Click Create.
6. Enter the tax information. We will use GST in our example:

1. Number = 2310 (Note: Tax accounts can have whatever number you like, but be sure it is within the 2000-2999 range and not already in use.)
2. Name = GST Paid on Sales
3. Click Next and accept all the defaults until you reach the Account Class dialog box.
4. In the Account Class dialog box, click the drop-down arrow and select Sale Tax Payable.
5. Continue to select Next, and then click Finish when it is available.

7. Back in the Settings dialog box, in the column labeled Acct to track tax charged on revenues, click the magnifying glass icon.
8. Still using GST for our example, enter the tax information:

1. Number = 2344 (Note: Tax accounts can have whatever number you like, but be sure it is within the 2000-2999 range and not already in use.)
2. Name = GST Paid on Purchases.
3. Click Next and accept all the defaults until you reach the Account Class dialog box.
4. In the Account Class dialog box, click the drop-down arrow and select Sale Tax Payable.
5. Continue to select Next, and then click Finish when it is available.

9. Repeat steps 2 through 8 for PST and HST taxes. Note: Depending on what taxes are charged in your Province, you may only need to set up GST and PST, or just HST.

Once all tax accounts are set up, you need to associate tax codes with the appropriate tax accounts.

1. Still in the Settings dialog box, click Tax Codes in the left panel.
2. Position your cursor in the first column. Enter the code: G, P, or S.
3. Tab to the Description column and enter a description for the code. For example:

• GST 5%
• PST 8%
• GST 5%, PST 8%

Once the tax codes have been established, set the Tax Amount and establish Subgroups.

1. Beside each tax code, click the magnifying glass icon. The Tax Code Details dialog box appears.
2. Click the magnifier under taxes and select the appropriate tax. When setting up Standard Taxes (S code), select both GST and PST.
3. Once the tax is selected, set your cursor under the rate and enter the appropriate tax rate for that tax.
4. Repeat steps 1-3 until all tax association and rates are established.
5. Back in the Settings dialog box, click Company in the left panel, then select Chart of Accounts.
6. Edit all Tax Accounts and ensure that they are set up as a Subgroup Account:

1. Highlight the account. Click Edit Accounts.
2. Select Subgroup Account.

7. When finished, click Save and Close.

Once taxes are set up, the accounts must be linked.

1. In the Settings dialog box, expand the Supplier & Expense category and highlight an account.
2. For each field, click the drop-down arrow and select the appropriate accounts for Bank Account and Accounts Payable.
3. Repeat these steps for Client & Revenues.
4. When finished, click OK to return to the Simply Accounting home tab.