Payables

1. Click the Accounting menu , then select the Payables tab under Transfer.
2. Select the Show All Jobs check box. Only invoices on open repair orders appear in this tab, unless this option is selected.
3. Confirm that the Field Selection is set for Transferred and the having field shows N.
   
4. To review the pre-posting report, click Print Invoice. The Print box appears.

• Preview only: If you only want the report to display on the screen, click Cancel. The report invoice appears.
• Print a copy: If you want to send a copy of the report to the printer, click the Print icon at the top left of the invoice.
  Note: If you sort by vendor prior to printing, the list will print in alphabetical order.

5. Review the report to make sure the account postings are correct.
6. Highlight all the invoices you want to transfer to Accounting.
7. If the invoices are sequential, drag your mouse through them to highlight all of them.
8. If the invoices are not sequential, hold down the Ctrl key and click each line.
9. Select the Post Date.
10. If you would like the invoices to transfer to Accounting with the invoice date, do not change the post date or select the Use Post Date check box. (The latter is the recommended method.)
11. If you would like all of the payables to post to accounting with the same date, select the Post Date and select the Use Post Date check box.
12. Click the Transfer button. A prompt appears, notifying you that the file was successfully saved.
13. Click OK.

You will need to clear any payables you do not wish to transfer to Accounting from the Payables tab by using the Set Transferred Flag option.

1. On the Payables tab, select the Show All Jobs check box. Only invoices on open repair orders appear in the list until you click this option.
2. Confirm that the Field Selection is set for Transferred and the having field shows N.
   
3. Select the date range in the Invoice Date between fields.
   
4. Click the Apply Filter button.
5. Highlight all the invoices you do not want to transfer to Accounting.
6. If the invoices are sequential, drag your mouse through them to highlight all of them.
7. If the invoices are not sequential, hold down the Ctrl key and click each line.
8. Right-click and select Set Transferred Flag.
9. At the prompt, click Yes. The items will be removed from the list.

Occasionally, you may need to change the transferred status. You may inadvertently set an invoice as transferred and need to remove the transferred status. Or, you may need to correct an invoice previously posted and then repost the invoice to accounting. (Ensure that prior to reposting an invoice, you remove it from your accounting system.) You can use the Remove Transferred Flag to reset the status.

1. On the Payables tab, select the Show All Jobs check box. Only invoices on open repair orders appear in the list until you click this option.
2. Confirm that the Field Selection is set for Transferred and the having field shows Y.
3. Select the date range in the calendar lists.
4. Click the Apply Filter button.
5. Locate and highlight the invoice.
6. Right-click and select Remove Transferred Flag.
7. At the prompt, click Yes. The items will be removed from the list.
8. Reset the Field Selection to show Transferred with the having field showing N. The invoice will appear in the list.

All invoices and credit memos posted in RepairCenter for parts, sublets, towing bills, etc. are sent to the Accounting > Transfer > Payables tab. Some of these invoices will need to be transferred to Accounting.

Pre-paid, COD, and voided invoices will not need to be transferred to Accounting, but will need to be "set as transferred." These invoices are identified in the Payables tab by color.

There are two ways to denote a payable as pre-paid or COD. Prior to receiving the part(s), in the Paid column in the Parts > Receive tab, if the box is checked on the line, it will display in the Payables tab in yellow. If the check box is cleared from the “Send to Payables” box, it will display in the Payables tab in orange. The option chosen will depend on the number of parts being received on an invoice. If only one part is being received as COD, it is easier to check the box on the individual line. If multiple parts are being received, it is easier to remove the check box in “Send to Payables.” Voided invoices appear in red text.

Place the cursor anywhere on the Labor Postings list and right-click to make the following options available.